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Electronic Monitoring Policy

The West Egg Group Inc. (the “Company”) is committed to transparency with regard to electronic monitoring. “Electronic monitoring” refers to employee monitoring that is done electronically. This Electronic Monitoring Policy (the “Policy”) governs the Company’s use of electronic monitoring. 

This Policy is intended to outline the Company’s electronic monitoring practices and should be read in conjunction with other Company policies, guidelines or standards, including but not limited to the Time Clock Policy, Code of Conduct, Privacy Policy, and Confidentiality and Non-Disclosure Policy. 

Application

  1. This policy applies to all employees, as defined by the Ontario Employment Standards Act, 2000 (“ESA”). For clarity, “employee” under this Policy means only those employees of the Company which are considered employees under the ESA. 

Electronic Monitoring Practices 

The following table outlines the electronic monitoring technologies utilized by the Company:

Tool

Circumstances

How

Purpose

PARiM, IYA, Workforce Center Plus (WCP)

Time and attendance; Continuous

Online punch clock with location radius for job site location; 

WCP – Software records location data gathering and has the ability to generate reports for business purposes

Productivity Management

Attendance Management

Staffing Management

Vehicle telematics/ GPS within company vehicles

All fleet vehicles during on shift use

On board sensors detect and report on vehicle location, driver behavior (hard braking, rapid acceleration, distracted driving, etc.) and engine diagnostics 

Fleet Management Driver safety and security
Performance Management

Zoho Suite of softwares

 

Continuous

Software records any updates and signings for data retention

Network Security

Employment Data Retention 

Employment Administration 

Zoom Phone

Continuous

Software records calls, prevents data loss and can monitor metrics such as call volumes, etc. 

Employment Administration 

Productivity Management 

Zoom Meetings

Continuous

Software records meetings 

Employment Administration 

Productivity Management

CCTV

Continuous

Cameras record video footage of specific areas within the Company and client facilities

Productivity Management

Liability Assessment

 

  1. Nothing in this policy affects or limits the Company’s ability to use information obtained through electronic monitoring.

Posting, Notice and Retention

  1. The Company shall provide a copy of this Policy to each employee of the Company, and any new employee hired prior to the Policy’s implementation, within 30 calendar days of implementation. 

  2. Should any amendment(s) be made to the Policy after its implementation, the Company shall provide each employee of the Company a copy of the amended Policy within 30 calendar days of the amendment(s) being made.

  3. The Company shall provide a copy of this Policy to all new employees hired after its implementation within 30 calendar days of the employee commencing employment with the Company.

  4. The Company shall provide a copy of this Policy to assignment employees assigned to perform work for the Company within 24 hours of the start of the assignment or within 30 days of the Policy’s implementation, whichever is later.

  5. The Company shall retain a copy of this policy for three (3) years after the policy ceases to be in effect.

 

Amendments

  1. This Policy may be amended from time to time in the Company’s sole discretion. In the event that the Company amends this policy, it will provide an amended copy of the Policy to employees within 30 days of the changes being made.

Policy Prepared on: January 7, 2025

Policy Modified on: March 26, 2026